Tasks & responsibilities

• As Team Assistant/Administrative Coordinator you provide operational and administrative/processing support and coordination under high international exposure working with an internationally diverse team

• Additionally, you are responsible for standardized procurement management such as ordering materials, services, and equipment/work resources as well as dispatch of documents and materials in compliance with regulatory requirements and, in some cases, support in contract negotiations.

• You collaborate in the planning and monitoring of various budgets (e.g., personnel, travel) and their controlling.

• You ensure the purpose-oriented flow of communication on mostly organizational, administrative and personnel matters (e.g., preparation and dispatch of circulars/announcements).

• One of your key tasks will be the management of travel itineraries, including organization, travel budget tracking and reporting.

• You will update and maintain the LEO intranet site.

• Prepare and support onboarding of new team members.

• You will correspond and coordinate activities with internal BI OPUs, external agencies, as well as Health Care Providers (HCPs) and External Experts (EEs) worldwide.

• Moreover, you will be tasked with general administration and secretarial duties, including efficient dairy management of assigned team leaders / managers, guest registration, drawing up of reports and presentation in MS Office and BI software, e.g., Cora, IDEA, Veeva Vault, SAP etc.

Requirements

• Completed apprenticeship as Administrative Assistant, Management Assistant or similar with minimum several years of professional experience in similar position

• High level of communication skills & service orientation

• Organizational talent with high flexibility

• Independent and solution-oriented way of working

• Reliability, loyalty and ability to work independently on assigned tasks

• Friendly, self-confident, and determined presentation

• Ability to manage and deal with confidential information

• Initiative, flexibility, proactivity and ability to deal positively with rapidly changing conditions

• Agility, ability to prioritize the wide range of activities and colleagues to be supervised

• Ability to use digital technologies, artistic and creative skills

• Experience/ further education in project management

• Very good knowledge of English (C1)

Ready to contact us?

If you have any questions about the job posting or process - please contact our HR Direct Team, Tel: +49 (0) 6132 77-3330 or via mail: hr.de@boehringer-ingelheim.com

Recruitment process:

Step 1: Online application - application deadline is 10th of June, 2024

Step 2: Virtual meeting in the period from 17th of June, 2024

Step 3: On-site interviews beginning of 24th of June, 2024

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.