Posting Detail Information

Working TitleHR Coordinator/Payroll Specialist

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202400763AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on06/02/2024

Description of Work Unit

Housing & Dining Services

Housing & Dining Services ( HDS ) is the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.

WORKING AT CSU

Founded in 1870 as the Colorado Agricultural College, Colorado State University is now among the nation’s leading research universities. Fort Collins is an award-winning city located on the Front Range of the Rocky Mountains with the foothills and 14,000-foot peaks visible to residents. Easy access to hiking, skiing, rafting and other outdoor sports is a great advantage to CSU students, faculty and staff.

CSU’s Commitment to Campus offers employees a healthy work-life balance through a wide variety of programs, discounts, and special benefits. This includes Employee Study Privilege (nine free credits per year available through CSU , CSU Global, CSU Online Plus, and University of Northern Colorado), Family Tuition Scholarship Program, Discounted Veterinary Care, Wellness Membership Discounts, Volunteers in Public Schools Leave Program, Athletic Ticket Discounts, and much more! Visit www.facultyandstaff.colostate.edu to learn more about working at CSU .

CSU Land Acknowledgement

Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.

CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment.

Position Summary

The HR Coordinator/Payroll Specialist will provide payroll and HR support for Housing & Dining Services. This position is responsible for ensuring the accuracy of all HR information in Oracle for HDS employees and the following Human Resources Processes: processing Leave Without Pay, Worker’s Comp, Family Medical Leave, and New Hire information and terminations in Oracle for Administrative Professionals, State Classified, Grad Students, Student Hourlies and Non-Student Hourlies. This position will also provide Administrative Support to HDS Human Resources as needed. This position has an abiding commitment to serving the diverse needs of the University community, the active promotion of an equitable and inclusive environment, and the development and enhancement of collaborative relationships

Required Job Qualifications

• Bachelor’s degree in human resources, business or related field from an accredited university.

• 2 years of experience with Payroll or HR processes

• 1 year of experience in a direct customer service role aiding with problem solving and connecting customers to resources.

• Proficiency utilizing MS Word, MS Excel, and a variety of computer programs to perform record keeping, data entry and other administrative tasks.

• Experience working with sensitive information and adhering to strict confidentiality guidelines.

Preferred Job Qualifications

• Intermediate skill level with Excel

• Bilingual

• Demonstrated attention to detail

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryGeneral Payroll Processing

Duty/Responsibility

• Responsible for all payroll processes within HDS for a staff of over 1,700 employees.

• Meet with all new employee types to gather necessary paperwork for employment such as the I-9 Employment Eligibility Verification and record data in Oracle.

• Generate, process, and verify pay rate, title and status changes for all employee types in Oracle. Process all promotions, terminations, retirements, and transfers for all employee types.

• Ensure proper account number is applied to each employee for proper labor distribution accounting for all Housing and Dining Service departments.

• Analyze state and university personnel rules and regulations and their impact on the HDS department.

• Maintain confidential and accurate personnel records, files, and reports for all HDS employees.

• Ensure that all deadlines are met.

Percentage Of Time60

Job Duty CategoryReconciliation of Payroll Records

Duty/Responsibility

Record, balance, audit and report sick leave and annual leave earned and used. Report leave usage to the University Records Department and to supervisors and employees within the department.

• Assist all employees in answering HR-related questions and completing forms.

• Maintain current employee data.

• Monitor/determine eligibility of international employees.

• Create and monitor various HR and Payroll reports.

• Enter bi-weekly payroll in Oracle.

• Create time sheets for quick pays.

• Investigate payroll questions.

• Process labor redistributions.

• Answer questions and solve problems with the electronic time clock system.

• Validate hours in TCP to make sure they have the correct amount of hours.

• Cross train other employees as needed.

Percentage Of Time20

Job Duty CategoryHuman Resources Programs Processing and Support

Duty/Responsibility

• Manage State Classified, Administrative Professional, mid-year, and annual performance management.

• Assists with the FMLA administration process as needed and can answer questions concerning all leave types.

• Provide administrative support to the Manager of HDS Human Resources and HDS Payroll Supervisor.

• Point of contact for the department for customer service, communicating effectively through written, face-to-face, telephone, and e-mail; additionally, this position is required to communicate effectively with all levels of internal and external customers/campus partners.

• Responding to communications and feedback on behalf of the department, properly representing Housing and Dining Services while professionally addressing needs.

• Provide oversight and technical assistance with Oracle and TimeClock Plus.

• Other Administrative Support duties as assigned

Percentage Of Time20

Application Details

Special Instructions to Applicants

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Excited about this role even if you don’t meet every qualification?

We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds.

HDS is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be assessed by a person and will be considered based on key competencies needed for success in the position. Please visit us athttps://housing.colostate.edu/about/employment/

to learn about the culture and benefits of joining Housing and Dining Services.

To apply, please provide a cover letter and resume. Please use your cover letter and responses to supplemental questions to align your applicable experience with the minimum and preferred qualifications.

Please provide contact information for 3 professional references. References will not be contacted without prior notification of candidates.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactAnthony King; 970-491-4703; anthony.king@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor’s degree from an accredited college or university in human resources, business, or related field?

• Yes

• No

• • Do you have thorough knowledge of regulatory guidelines and compliance working with sensitive information and adhering to strict confidentiality guidelines, i.e. working with personnel employee files?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents